Job Description

As our People Operations & Office Manager, you will be fully in charge of running our office, ensuring it’s an organized, efficient, and vibrant space that reflects our culture. You’ll take ownership of all workplace operations, office services, and the planning of team events and activities that bring people together. Alongside this, you’ll support the People & Culture Business Partner and handle the full scope of local HR administration, including onboarding, training support, employee documentation and day-to-day HR queries acting as the go-to person for all people-related matters on site.

Office Management

• Ensure the smooth day-to-day running of the Malta office, including facilities, supplies, equipment, and supplier coordination
• Create a positive, well-organised and welcoming work environment aligned with our company culture.
• Lead the planning and execution of office events, celebrations, and team-building activities
• Act as the main point of contact for all office-related matters, ensuring an excellent on-site employee experience

HR Operations & Administration

• Support our People & Culture Business Partner with the full employee lifecycle, including onboarding, offboarding, and internal transitions  
• Coordinate recruitment processes locally, including interview scheduling and candidate communication
• Maintain accurate employee records and ensure compliance with internal processes and legal requirements
• Support training logistics, internal communication initiatives, and local HR policies and procedures
• Be the local go-to person for HR-related queries, working closely with the central People team

Qualifications

• Fluency in Spanish & English is required
• Prior HR and facilities management experience required
• Previous recruitment experience is advantageous
• Excellent computer proficiency (MS Office – Word, Excel, Power BI etc.)
• Proven team player with the ability to be self-motivated and work on own initiative
• Can build relationships with colleagues, and key stakeholders locally and remotely
• Forward thinking with the ability to plan
• Highly organised and structured
• Flexible and can respond to changing environments
• Strong attention to detail

Additional Information

#LI-MS1 #LI-Onsite

You’re probably wondering outside of a fun, exciting and varied role – what else do you get? You’ll get a fantastic salary combined with some leading benefits. Wellbeing@Rank is important to us too... From hybrid working and colleague support networks to menopause support and weekly PepTalks, we’re here for you.

We’ll also invest in your growth by providing development opportunities, leadership training and cutting-edge industry certifications so you have the tools and resources to help you work, win and grow with us.

Immerse yourself in new cultures and gain international exposure through our global business. Collaborate with colleagues from around the globe.

The Rank Group are committed to being an inclusive employer, ensuring that we better understand and meet the needs and requirements of our candidates and customers. 

We aim to do this by facilitating fair and equal access to our services. If you require a reasonable adjustment to be made, please reach out to let us know ahead of your interview.